Meeting rooms

Mundo is a values-driven company. As such, it reserves the right to refuse any booking request from organisations or companies whose activities do not align with its values.

For example, public political or religious meetings are not permitted in Mundo centres. Likewise, private parties or events cannot be held in our spaces. This list is not exhaustive.

For online bookings, Mundo reserves the right to cancel an already confirmed reservation within five working days if it believes the planned activity does not respect its principles.
In this case, the full amount paid will be refunded to the renter.

It is possible to book and pay for your meeting room directly online.
(Conference rooms, however, can only be booked via a specific booking form.)

To book a meeting room:

1. From the Meeting Rooms page, select the one that meets your needs.
2. On the page for the chosen room, click on “Book.”
3. A booking window will open:
   • Select your location, meaning the desired Mundo centre (Mundo Trône, Mundo Matonge, or Mundo Madou in Brussels).
   • Enter the number of participants.
   • Choose the date, start time, and end time of your booking.
4. From the available rooms, select the one that suits you.
   Note: If the initially chosen room is no longer available, the system may offer an equivalent alternative.
5. Fill in the payment details and proceed with the payment.

You will automatically receive the corresponding invoice by email.

Important: Outside the opening hours of the reception of the selected centre, the presence of a reception manager is mandatory.
We work with students to provide this additional service, which is both mandatory and subject to a fee, at least at the opening of the centre. This service will automatically be added to the final invoice at the applicable rate.

For any questions about your booking, please contact the reception of the relevant centre.
Contact

Conference rooms are the large rooms available in each Mundo centre. Below is the list of rooms by centre :

• Conférence (Mundo Matongé) – 40 to 70 people
• Artemisia (Mundo Madou) – 50 to 90 people
• Clipper (Mundo Louvain-la-Neuve) – 30 to 45 people
• Okavango (Mundo Namur) – 45 to 80 people
• Lariks (Mundo Antwerp) – 5 to 25 people

These rooms can only be booked via a booking form.

Conference rooms can be booked for half-day or full-day slots and are accessible during the following times:

• 8:30 am – 12:30 pm
• 1:30 pm – 5:00 pm
• 8:30 am – 5:00 pm
• 6:00 pm – 10:30 pm

Conference rooms are only accessible to participants and organisers during these time slots.
We recommend scheduling your meeting to start 30 minutes after your booking time to allow for setup and familiarisation.
Our staff is available for any technical or logistical assistance.

To book a conference room:

1. Go to the Meeting Rooms page and select the conference room that meets your needs.
2. On the page for the chosen room, click “Book” and complete the booking form.
3. The reception of the selected centre will quickly get back to you to confirm and finalise the booking.

Outside reception opening hours, a reception manager’s presence is mandatory.
We work with students to provide this additional paid service, which will be added automatically to the final invoice at the current rate.

For any questions about your booking, please contact the reception of the relevant centre.
Contact

For any changes or cancellations, please contact reception of the selected centre.

Contact

Cancellation fees:

Outstanding amounts are payable to Mundo within 30 days after the invoice date.
Catering cancellations or modifications must be made directly with the restaurateur.

It is possible to rent a room after 6:00 pm or during weekends.

Important: Outside reception opening hours, the presence of a reception manager is mandatory.
We work with students to provide this additional paid and mandatory service, at least at the centre’s opening.
This service will automatically be added to the final invoice at the current rate.

Our student staff are trained to:

• Prepare the room before your arrival
• Welcome your guests
• Unlock the door at your arrival and departure
• Assist in case of technical issues

Reception staff rates:

• €50: Opening presence (2 hours, including 30 minutes before your meeting for setup)
• €80: Half-day presence
• €150: Full-day presence

Meeting rooms can be booked:

• By the hour
• For a half-day
• For a full day

Conference rooms can be booked:

• For a half-day
• For a full day

Tip: A discounted rate is applied for full-day bookings.

These rooms are accessible during the following slots:

• 8:30 am – 12:30 pm
• 1:30 pm – 5:00 pm
• 8:30 am – 5:00 pm
• 6:00 pm – 10:30 pm

Conference rooms are only accessible to participants and organisers during these slots. We recommend scheduling your meeting to start 30 minutes after your booking time to allow for setup. Our staff is available for any technical or logistical assistance.

All our rooms are equipped with comfortable tables and chairs.
Conference rooms have modular tables, allowing great flexibility in arrangement, set according to your preferences when booking.

Each room includes high-speed internet access, available via Wi-Fi or Ethernet cable.

Included equipment:

• Whiteboard
• Flipchart paper
• Erasable markers
• Projection screen (TV or screen depending on the room)
• Projector (in rooms without a TV screen)

Some rooms also have specific equipment listed on their description page.
Certain rooms are equipped with videoconferencing systems, available at an additional cost. Please indicate this when confirming your booking if you wish to use it.

Conference rooms can be booked for a full day or half-day and are accessible during the following slots:

• 8:30 am – 12:30 pm
• 1:30 pm – 5:00 pm
• 8:30 am – 5:00 pm
• 6:00 pm – 10:30 pm

Conference rooms are only accessible to participants and organisers during these slots.

Meeting rooms are only accessible at the time selected during booking.

We recommend scheduling your meeting to start 30 minutes after your booking time to allow for setup. Our staff is available for any technical or logistical assistance.

It is possible to rent the restaurant space outside the establishment’s opening hours.

For all centres (except Mundo Namur and Mundo Antwerp):
The rental request must be addressed directly to the restaurateur.
The rental conditions and rates are set by them.

Contact

For Mundo Namur:
The restaurant space (also called reception hall) is rented via Mundo.
To book this space, follow the same procedure as for a conference room by completing the appropriate booking form.
See the restaurant space

For Mundo Antwerp:
The EcoCafé restaurant is not directly linked to Mundo.
To rent the restaurant space, please contact the managers directly: info@ecocafeborgerhout.be

Except in Mundo Antwerp*, each centre has a restaurant space where you can eat on-site or take away during lunch.
Groups (max. 15 people) can, subject to availability, reserve a table in our restaurants.
The restaurant space remains accessible throughout the day to visitors, even with their own packed lunch.

A catering service is also available for your meetings and events, served directly in your booked room.
For more information or to book catering, please contact the relevant restaurateur.

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Our restaurateurs have been carefully selected to reflect Mundo’s values and philosophy, as well as those of its occupants. They operate sustainably and offer local, seasonal products, grown with respect for the environment and producers, while aiming to minimise food waste.

*Mundo Antwerp is located in the same courtyard as the EcoCafé restaurant.

Please find our terms and conditions on this page

Mundo centres are located in city centres, and all our meeting rooms are accessible by public transport.
Each centre has a bicycle parking area at the building entrance.

You will find access information for each centre on their respective pages:

• Mundo Matonge
• Mundo Madou
• Mundo Namur
• Mundo Louvain-la-Neuve
• Mundo Antwerp

All our rooms are accessible to people with reduced mobility, and adapted toilets are available.

For meeting rooms:
You will automatically receive the corresponding invoice by email.

For conference rooms:
The invoice will be issued no later than the beginning of the month of the meeting. Full payment must be made in one instalment within 7 days of receiving the invoice.

During opening hours, the centre’s reception staff will welcome and direct your guests to the reserved room.

Outside reception opening hours, a reception manager is mandatory.
We work with students to provide this additional service, which is both paid and mandatory, at least at the opening of the centre.
This service will automatically be added to the final invoice at the applicable rate.

Our student staff are trained to:

• Prepare the room before your arrival
• Welcome your guests
• Unlock the door at your arrival and departure
• Assist in case of technical issues

Reception staff rates:

• €50: Opening presence (2 hours, including 30 minutes before your meeting for setup)
• €80: Half-day presence
• €150: Full-day presence

You can visit the desired conference room before booking, during reception opening hours.
To arrange a visit, please contact the relevant centre’s reception.

Contact